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Stock Take - Overview and Use Case Stock Take is a crucial process in Warehouse Management Systems (WMS) used to verify the actual physical inventory against the system's recorded stock. It helps maintain accurate inventory records, detect discrepancies, and ensure that the stock levels are up-to-date.

Use Case: Stock Take in WMS Purpose: The main goal of a Stock Take is to verify and reconcile the Physical Stock with the System Stock to ensure inventory accuracy. This process can prevent stockouts, overstocking, and inventory mismanagement. Scenario 1: Continue Stock Take Process: The user selects the option to "Continue Stock Take." The system fetches the previous Stock Take number and loads the ongoing stock check. The user scans a QR code on the item using a scanner or mobile device. The system retrieves and displays the item's information, including the System Stock level. The user manually inputs the Physical Stock after checking the inventory. System Comparison: If the Physical Stock equals the System Stock, the system sends a status: OK. If there is a difference, the status will be NOK (Not OK), indicating a discrepancy. Scenario 2: Start New Stock Take Process: The user selects "Start New Stock Take." The system generates a new Stock Take number for tracking the session. The user scans the QR code of the item to begin. The system displays the item's details, including the System Stock information. The user inputs the Physical Stock count for the item. System Comparison: If Physical Stock matches System Stock, the system sends a status: OK. If there is a difference, the system sends NOK, requiring further investigation. Key Benefits: Inventory Accuracy: Ensures real-time reconciliation between physical and system stock. Operational Efficiency: Reduces errors in stock levels, helping smooth inventory management. Discrepancy Identification: Immediate alert (NOK) if there is a mismatch, allowing quick action. This process can be repeated until the entire stock is verified, and discrepancies can be addressed to maintain accurate inventory data.